Supporting local photography since 1923

WPS 2022 Annual Exhibition Terms and Conditions

WPS 2022 Annual (Print) Exhibition Terms and Conditions

Please see Annual Exhibition 2022 Overview for a summary of the exhibition and key dates.

Please click on each tab and read all sections carefully

updated 23 February 2022 to clarify rules about Mono, Astrophotography, and the sale of prints.

A. Preparing and submitting

Entrants must be fully paid-up members of Winchester Photographic Society and will be expected to support the operation of the exhibition by volunteering in some capacity.

The exhibition will be held in a gallery at Winchester Discovery Centre, operated by Hampshire Cultural Trust which provides staffing and technical support.

The cost of entry is £2.00 per entry, paid by bank transfer to

  • Account name: Winchester Photographic Society
  • Sort code: 09-01-29
  • Account no: 65215261
  • Reference: WEX yourname

Please make a single payment when you know how many entries you have submitted.

Please note the cost is per entry, whether accepted or not.

Entrants may submit a maximum of 12 entries, made up of no more than 4 entries per class.

An entry in the Set of Three images counts as one entry.

No image shall be eligible for more than one class.

Entrants must own the copyright of all elements of each image and may be asked to provide suitable evidence – failure to do so may result in an image being excluded.

No image may have been accepted in a previous Winchester Photographic Society Print Exhibition.

All images must conform to the General Rules for WPS Competitions and the supplementary class rules defined below.

Images must be entered in the appropriate class where one exists and may only be entered in the “Free Subject” class where no other class is appropriate.

The exhibition coordinator reserves the right to exclude images which do not conform to these rules.

Classes D, F, G, H and K are defined as Documentary Classes where the image is derived from a single subject.

Adjustment of hues and tonal values, removal of minor blemishes, and mergers of multiple images of the subject (HDR, panorama merge, focus stacking) are permitted, but composite images derived from multiple subjects are not permitted.

Class I, Monochrome, is NOT a “documentary” class and as such may be edited in any way the author sees fit.
For the avoidance of doubt, image stacking for astro photography is permitted in any class (primarily K – scapes)

Class A Beginners – An image on any subject by a member currently in the WPS Beginners class.

Class BSet of Three – a set of three images on a theme or otherwise related. Entrants will be asked to provide an additional PDI showing all three images together, for judging purposes.

Class C Free Subject – An image on any subject not appropriate for other classes.

Class D Hampshire – An image which celebrates the life, culture or environment of Hampshire. Subjects may include places, events and activities; images must be captured in Hampshire and may be indoors or outdoors, but not in a studio or your home.

Class E Human Portrait – An image of a person, indoors or outdoors, which should form the major subject of the frame. Lighting, studio equipment, and retouching are permitted.

Class F Nature – As defined by the Photographic Alliance of Great Britain (PAGB) in their 2020 update. (This definition is also being used for the Nature Class in the 2022 Winchester National Exhibition)

Class G Street/Urban – An image captured within an urban public space. Subjects may include architecture, open spaces, people, and other urban artefacts but should express the feeling of urban life.

Class H Action – An image which captures the feeling and notion of movement. Subjects may include sporting events and human activities which have an emphasis on movement.

Class I Monochrome – An image produced using a paper base and one other colour.

Class J Creative – An image produced through the use of imaginative skill or originality of thought, which is not required to represent reality. This includes abstract, multiple exposure and multiple composite images but all elements of the image must originate from an image capture device (camera, scanner, etc).

Class K Scapes – An image of a natural or human altered landscape or seascape which includes middle ground and distance. Subjects may include people and buildings but these should form a subsidiary part of the overall image. City scapes should be entered in Class G.

All entries must be submitted digitally using the Photo Entry system that we now use for club competitions.

The Annual Exhibition 2022 appears as a Competition Group in PhotoEntry. Each of the eleven classes appears as a separate competition within that group.

You may enter up to 4 images in any single class, and no more than 12 images overall (an entry in the Set of Three counts as one image).

Normal WPS PDI rules apply: – image jpg max width 1920px, max height 1200px. If accepted, see Mounting, tab 9 below, for details of the printed image.

Submission dates: Tuesday 15 March to Saturday 2 April

Please ensure you make payment to the WPS Treasurer (see Cost of Entry tab)

B. Judging and exhibiting

We have three really experienced judges. They have each received praise for their judging when they have visited us in the past:

  • Paul Mitchell FRPS
  • Ashley Francis CPAGB
  • Derek Gale LRPS

All entries not excluded by the Exhibition Coordinator and committee representative will be shown digitally to the three judges who will jointly select the winner in each class.

They may also award Certificates of Merit at their discretion. The judges have the right to withhold any award in any Class and their decision is final.

Authors of accepted entries will be requested to submit mounted prints for exhibition.

Prints must be mounted on board measuring 40 cm x 50 cm, not exceeding 4mm in overall thickness and clearly marked on the back with the author’s name and contact details, the title of the image and the class.

The Exhibition Coordinator reserves the right to exclude any print which does not conform to these specifications or is mounted in such a way that it may cause damage to another print.

Prints which are accepted into the exhibition will be framed for hanging by the organisers.

The frames used are unglazed lightweight aluminium, made to take 40 cm x 50 cm mounts with a leeway of a few mm either way.

The mounts are held in place with clips that will not damage the mount board.

Some prints will be held in a browser rack, at the discretion of the exhibition curators.

All prints accepted into the exhibition will be offered for sale unless specifically marked NFS (not for sale) on the back.

The purchaser can expect a print, mounted, which matches that on display in the Exhibition
There is no need for it to be that actual print, as an author is entitled to sell as many copies as they wish.
We do not provide framed prints, just mounted in 40×50 mount board.

Entrants are invited to set a selling price for each of their entries and record this on the back too.

The exhibition organiser will set a default selling price of £50 in the absence of this information.

Hampshire Cultural Trust as the venue operators will deduct 36% from the selling price as commission plus VAT on this.

Entrants will be notified of their results by the Monday following judging, probably Monday 14th March.

Details of award winners and of all accepted images will be published on the Society’s website.

The results will be shown as a table and as an image gallery for each class.

We don’t know whether there will be enough hanging space to display all the accepted images in the Discovery Centre. But we will be able to show all the accepted images in the online gallery.

Winning entries may also be published in the local press unless requested otherwise by the author to the Exhibition Organiser.

It is hoped that catalogues for the exhibition will be available to visitors and WPS members free of charge.

There are some organisational challenges around this which we are hoping to overcome.

Every care will be taken of prints but no responsibility can be taken for damage or loss.

The submission of entries shall be taken as acceptance of these Conditions of Entry.

C. See also

See also

Annual Exhibition 2022 Overview